Philips Q&R Executive Assistant in Amsterdam, Netherlands
The Management Assistant collaborates with and provides secretarial support to the Head of Q&R DI, Head of SQ, HR BP Q&R
The Executive Assistant needs to be pro-active in enabling decision making and prioritization as well as be comfortable with independent decision making. In view of the nature of the interactions and the speed of action it is critical that you are skilled at maintaining key the interactions and the speed of action it is critical that you are skilled at maintaining key relationships and able to handle details of a highly confidential and critical nature.
•Possess an overall knowledge of the main departmental projects and daily priorities in order to ensure smooth information and work flow internally and externally.
•Performs, entirely independently, the full range of secretarial tasks which involve a very high level of responsibility and detail as well as of a confidential nature.
•Arranges, coordinates, and prepares meetings, conference calls, video-conferences, and other related events.
•Assists with and coordinate company and business events.
•Screens independently incoming calls, e-mail and correspondence and responds in a timely and professional manner.
•Handles details of a highly confidential and critical nature.
•Liaises with various departments and levels in company.
•Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings. Organizes flights and hotels and manage logistics whilst traveling in an effective and efficient manner.
•General administration and calendar management. Prepares and submits expense reports on a timely basis.
The position of Management Assistant is located in Amsterdam, The Netherlands and you will join the Quality and Regulatory team.
We welcome you to a challenging, innovative environment with great opportunities for you to explore. Our benefits are very competitive and designed around your preferences:
A competitive package
25 Holidays per calendar year
A variable bonus based on both Philips results and personal performance
Solid company pension scheme and attractive collective health insurance package
Long-term incentives grant and opportunity to buy Philips shares and products with discount
Healthy work-life balance
We are looking for
•Appropriate degree and minimum of 3 to 5 years of experience as an Executive / Management Assistant in a fast-paced environment.
•Problem solving – independently identifies and resolves problems in a timely manner; escalates when necessary.
•Interpersonal – maintains confidentiality; shows maturity and professionalism in dealing with others.
•Written communication – writes clearly and informatively;
•Proficient in both Dutch and English, both spoken and in writing.
•Punctuality, adaptability, business acumen and professionalism.
If you’re interested in this opportunity to join us, please upload your relevant CV and concise motivation through the Philips career site.