Philips Payroll System Administrator in Andover, Massachusetts

This position is responsible for executing the payroll process for all US and Puerto Rico employees. There is a high responsibility in terms of financial results, compliance and data privacy.

Your Responsibilities:

  • Manage payroll processing schedule and ensure deadlines are met.

  • Responsible for executing the processes necessary to generate on-cycle and off-cycle payroll results.

  • Generate and submit payroll output files to ensure timely reporting and remittance of employment taxes and garnishments.

  • Process and monitor inbound/outbound interfaces

  • Generate G/L files and assist Finance colleagues with questions related to the output.

  • Participate in quarterly balancing of year-end totals.

  • Conduct year-end balancing and filings.

  • Maintain payroll process SOPs.

  • Assist in testing regulatory tax updates in the payroll system.

  • Perform data quality checks in the HRIS and payroll systems and coordinate corrective actions with the A&P Specialists.

  • Perform regular reviews of A&P Specialist’s audits to ensure compliance with internal controls.

  • Compile monthly metrics used to monitor team performance.

  • Liaise with teammates and third party vendors to troubleshoot and resolve payroll calculation errors.

  • Assist in generating and auditing reports for OFCCP audits.

  • Complies with all Internal Control Standard (ICS) requirements in terms of supporting documentation and accuracy.

  • Perform other duties as assigned in a timely and satisfactory manner.

Our Offer

Work-Life Balance and Financial Health

· Competitive 401K, with generous company contribution

· Choice of two medical and dental plans

· HSA with company contribution

· Incidental Absence

· Great starting PTO days that increase with time with the company

· Company Discount on Philips Products

Development:

· Tuition Reimbursement

· Trainings through PhilipsU including Six Sigma, Lean, and Leadership

· Access to Harvard Manage Mentor

We are looking for

The ideal candidate for this role will be one who is flexible, resourceful, service and solutions oriented.

Qualifications:

  • Working hours dependent on payroll processing schedules (weekends, evenings, holidays).

(Monday = 9:30 a.m. to 6 p.m. (in office),Tuesday = weekly 1 p.m. to 9:30 p.m.; bi-weekly 4 p.m. to 12:30 a.m. (home), Wednesday = 12 p.m. to 4 p.m. (in office), Thursday & Friday = 8 hours (in office); employee can choose a standard start time (no earlier than 7)

  • Ever changing work environment.

  • Instability of the payroll system.

  • Strict adherence to data privacy rules.

  • Complexity of state and local tax regulations.

  • Ability to research, understand and apply basic federal, state and local regulations relating to payroll, labor and employment tax laws.

  • Experience with Workday and SAP HRIS a plus.

  • Integrity and trustworthiness specific to confidentiality and privacy of employee information.

  • Ability to adapt to frequent changes that can occur with vendor relationships, system updates, policies, etc.

  • Proactive in resolving issues with teammates, vendors and other departments.

  • Resourcefulness in performing root-cause analysis, identifying systemic issues and implementing solutions.

  • FPC/CPP preferred (will invest in training if not currently certified).

Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

Check out our PPS blog: http://www.usa.philips.com/a-w/our-people/life-at-philips/articles/working-at-philips/meet-one-of-our-senior-hr-analysts.html

In this role, you have the opportunity to

Execute the payroll process for all US, Puerto Rico and Virgin Island employees. There is a high responsibility in terms of financial results, compliance and data privacy.

You are responsible for

  • Managing the payroll processing schedule and ensuring deadlines are met.

  • Executing the processes necessary to generate on-cycle and off-cycle payroll results.

  • Generating and submitting payroll output files to ensure timely reporting and remittance of employment taxes and garnishments.

  • Processing and monitoring inbound/outbound interfaces.

  • Generating G/L files and assisting Finance colleagues with questions related to the output.

  • Participate in the quarterly balancing of year-end totals.

  • Conducting year-end balancing and filings.

  • Maintaining payroll process SOPs.

  • Assisting with testing regulatory tax updates in the payroll system.

  • Performing data quality checks in the HRIS and payroll systems and coordinating corrective actions with the A&P Specialists.

  • Performing regular reviews of A&P Specialists’ audits to ensure compliance with internal controls.

  • Compiling monthly metrics used to monitor team performance.

  • Liaising with teammates and third party vendors to troubleshoot and resolve payroll calculation errors.

  • Assist in generating and reports for OFCCP audits.

  • Complying with all Internal Control Standard (ICS) requirements in terms of supporting documentation and accuracy.

  • Performing other duties as assigned in a timely and satisfactory manner.

You are a part of

The Philips People Services Administration and Payroll team, where a professional but fun workplace atmosphere is valued and a diverse multi-functional team will greet you. You will report to the Senior Manager of Administration and Payroll and collaborate with many other colleagues who are all based in Andover, MA.

Check out our PPS blog: http://www.usa.philips.com/a-w/our-people/life-at-philips/articles/working-at-philips/meet-one-of-our-senior-hr-analysts.html

To succeed in this role, you should have the following skills and experience

  • Minimum of 1 year experience in payroll.

  • Ability and willingness to be flexible with work hours. This encompasses working evenings one to two days per week and some holidays when the payroll schedule warrants. (Hours: Sunday 8-10pm, Monday 10-6pm, Tuesday 2pm-1pm, Wednesday 12pm-5pm, Thursday and Friday normal 8 hour shift)

  • Ability to adapt to frequent changes that can occur with vendor relationships, system updates, policies, etc.

  • Resourcefulness in performing root-cause analysis, identifying systemic issues and implementing solutions.

  • Ability to understand and apply federal and state regulations relating to payroll, labor and employment tax laws.

  • Intermediate knowledge of office applications (MS Excel; MS Word; MS PowerPoint; MS Outlook).

  • Experience working in a team-oriented environment.

  • Experience with ADP Global View or SAP HRIS is preferred.

In return, we offer you

A path towards your most rewarding career. Philips is growing its Philips People Services Team. Succeeding in this Payroll role in a complex environment will open many doors for your long term career, in other areas in Philips or otherwise. We also believe that we are at our best as a company when you are at yours as a person. Thus, we offer competitive health benefits, a flexible work schedule and access to local well-being focused activities.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at http://www.philips.com/b-dam/corporate/corporateblog/2016/PhilipsChronicDisease_5.jpg . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video .

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at http://www.philips.com/a-w/careers/healthtech/working-at-philips/working-at-philips.html on our career website, where you can read stories from our employee blog at http://www.usa.philips.com/a-w/our-people/life-at-philips.html . Once there, you can also learn about our recruitment process at http://www.philips.com/a-w/careers/healthtech.html , or find answers to some of the frequently asked questions at http://www.philips.com/a-w/careers/healthtech/faq.html .

Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.