Philips Project Assistant to GM in Foster City, California

Executive Assistant

  • Managing heavy calendaring, including independently prioritizing meetings, calls, travel, and interruptions to optimize the GM’s productivity.

  • Arranging, coordinating, and preparing meetings, conference calls, videoconferences, and other related events.

  • Preparing meeting agendas, providing background information, and ensuring GM is briefed on critical items in a timely manner.

  • Collaborating globally with other assistants to organize meetings and customer visits.

  • Arranging complex and detailed travel plans and itineraries, compiling documents for travel-related meetings, organizing flights and hotels and managing logistics, including last minute changes upon request.

  • Liaise with various departments and levels in the company to coordinate work.

  • Handle details of a highly confidential and time-sensitive critical nature.

  • Complete and follow through on GM’s expense reports.

Project Management

  • Participate and lead projects for the General Manager and EI Management Team, including owning deliverables and working cross functionally to deliver against EI’s business and organization objectives.

  • Assist with budget management, including assisting the GM with requests that affect costs.

To succeed in this role, you should have the following skills and experience:

  • BA / BS or equivalent experience.

  • 2+ years of related administrative experience with progressive responsibility.

  • Critical thinking, research, analytical and problem solving skills.

  • Ability to independently take initiative and deliver high quality work.

  • Ability to anticipate the needs of the GM, with strong attention to detail, and ability to learn quickly.

  • Ability to work in a fast-paced environment with ambiguity and drive complex projects to success.

  • Ability to build and sustain highly collaborative work relationships with executives and colleagues.

  • Ability to be discrete, maintain confidentiality showing maturity and professionalism in communication with others.

  • Punctuality, adaptability, flexibility required.

  • Ability to be available outside of normal business hours as needed for support.

Skills:

  • Strong Word, Excel, PowerPoint and Outlook (email and calendaring) skills.

  • Strong project management skills, including ability to track both short-term and long-term project deliverables with dependencies on other people and/or teams and against budget.

Hiring Manager: Please do not add or edit any information in this field. For Talent Acquisition use only.

Recruiter: Please use the below template for the job ad.

In this role, you have the opportunity to

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You are responsible for

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You are a part of

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To succeed in this role, you should have the following skills and experience

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In return, we offer you

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Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at http://www.philips.com/b-dam/corporate/corporateblog/2016/PhilipsChronicDisease_5.jpg . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at http://www.philips.com/a-w/careers/healthtech/working-at-philips/working-at-philips.html on our career website, where you can read stories from our employee blog at http://www.usa.philips.com/a-w/our-people/life-at-philips.html . Once there, you can also learn about our recruitment process at http://www.philips.com/a-w/careers/healthtech.html , or find answers to some of the frequently asked questions at http://www.philips.com/a-w/careers/healthtech/faq.html .