Philips Project Assistant to GM in Foster City, California
Managing heavy calendaring, including independently prioritizing meetings, calls, travel, and interruptions to optimize the GM’s productivity.
Arranging, coordinating, and preparing meetings, conference calls, videoconferences, and other related events.
Preparing meeting agendas, providing background information, and ensuring GM is briefed on critical items in a timely manner.
Collaborating globally with other assistants to organize meetings and customer visits.
Arranging complex and detailed travel plans and itineraries, compiling documents for travel-related meetings, organizing flights and hotels and managing logistics, including last minute changes upon request.
Liaise with various departments and levels in the company to coordinate work.
Handle details of a highly confidential and time-sensitive critical nature.
Complete and follow through on GM’s expense reports.
Participate and lead projects for the General Manager and EI Management Team, including owning deliverables and working cross functionally to deliver against EI’s business and organization objectives.
Assist with budget management, including assisting the GM with requests that affect costs.
To succeed in this role, you should have the following skills and experience:
BA / BS or equivalent experience.
2+ years of related administrative experience with progressive responsibility.
Critical thinking, research, analytical and problem solving skills.
Ability to independently take initiative and deliver high quality work.
Ability to anticipate the needs of the GM, with strong attention to detail, and ability to learn quickly.
Ability to work in a fast-paced environment with ambiguity and drive complex projects to success.
Ability to build and sustain highly collaborative work relationships with executives and colleagues.
Ability to be discrete, maintain confidentiality showing maturity and professionalism in communication with others.
Punctuality, adaptability, flexibility required.
Ability to be available outside of normal business hours as needed for support.
Strong Word, Excel, PowerPoint and Outlook (email and calendaring) skills.
Strong project management skills, including ability to track both short-term and long-term project deliverables with dependencies on other people and/or teams and against budget.
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In this role, you have the opportunity to
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Why should you join Philips?
Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at http://www.philips.com/b-dam/corporate/corporateblog/2016/PhilipsChronicDisease_5.jpg . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.
To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at http://www.philips.com/a-w/careers/healthtech/working-at-philips/working-at-philips.html on our career website, where you can read stories from our employee blog at http://www.usa.philips.com/a-w/our-people/life-at-philips.html . Once there, you can also learn about our recruitment process at http://www.philips.com/a-w/careers/healthtech.html , or find answers to some of the frequently asked questions at http://www.philips.com/a-w/careers/healthtech/faq.html .