Philips Receptionist in San Diego, California
Performs, as an experienced skilled employee, non-repetitive assignments that are mostly stated in general terms and that require own interpretation and some consultation from (senior) colleagues involved.
Gathers additional information and chooses from different possibilities HOW to best carry out the assignment, adapting known solutions based on experience and basic analysis.
Operates pretty autonomously within existing procedures, methods and techniques that however, are not fully sufficient to give direction on critical points.
Duration of assignments is typically a few weeks. Acts as a senior towards colleague skilled employees.
We welcome you to join Volcano a Philips Company as a Receptionist in our San Diego, CA location.
In this role, you have the opportunity to be the face of Philips! We are seeking a full time receptionist to assist in our day to day operations! Bring a friendly, smiling face and a helping hand to the front desk!
As the Receptionist for Philips IGT-Devices, you will have excellent communication and multitasking skills, a positive attitude and a strong work ethic in a highly professional environment!
Philips will not be providing relocation assistance for this particular position.
You are responsible for
Greet everyone with a smile and helpful attitude!
Answer phones in a timely manner and direct calls to the correct person
Direct onsite employees and external customer inquiries
Deal with queries from the public and re-direct where appropriate (sales, employment inquiries)
Create new employee badges, activating with both internal and external IT departments to gain access site-wide
Ensure proper on-boarding paperwork is completed and inform new hires of processes, policies and building layout
Maintain security by following procedures; monitoring guest check in, badge logbook as well as issuing visitor badges, monitor visitor access and maintain security awareness at all times, working with both internal and external IT departments for badge configuration and/or problems
Ensure candidates receive the full Philips candidate experience during their onsite interviews
Point of Contact for all candidate interviews working with Talent Consultants and Coordinators to secure calendar availability, conference room space, receive candidate and notify company personnel of arrival , direct and/or walk person to correct destination or conference room for interview
receive and sort mail and deliveries, working closely with shipping and receiving for incoming lab equipment, pallets and supplies
Liaison for building janitorial issues and work with building management to resolve quickly (i.e., flooding etc.)
Stock kitchens on 3 floors with cutlery, cups and paper towels
Ensure Executive Boardroom is clean, drinks/water jugs stocked, monitors cleaned and ready for meetings, clean up after meetings and close projectors on a daily basis
Point of contact for emergencies, member of EMT (Emergency Management Team), attend and coordinate monthly meetings
Maintain continuity among site employees by communicating actions, irregularities, and continuing needs via mass email etc. (i.e. Building closures, parking structure issues, towed cars)
Ensure knowledge of staff movements in and out of organization
Order catering, set up and cleanup for Lunch & Learns, team meetings etc.
Maintain proper expense reporting to cost center for meetings
Receive and direct all catering to admins or employees upon arrival, setting up tables with table clothes and drinks
Manage, oversee and maintain entire facility stationary supplies, ink, catering supplies and special order office equipment, keep supply room well stocked and organized at all times
Manage on site vendor relationships and inventory for coffee, expresso services, snacks as well as maintaining their equipment when needed (broken, clogged, in-operable) and review of contracts with legal and finance departments
Work with facilities on ensuring site is well maintained (carpet stains, paint touch ups, clean glass)
Maintain safe, clean and tidy reception area on a daily basis
Assist in the coordination and logistics of employee events
Support onsite HR Business Partner on an as needed basis
Other duties as required
You are a part of
Our solutions combine navigational tools such as catheters and guide wires with advanced software to help confirm the optimal treatment at the point of care: measurement technology, procedure-specific application support and on-board imaging and monitoring with improved anatomical and functional information to optimize therapy delivery. The IGT Devices organization consists of three segments: Coronary, Peripheral Vascular and Electrophysiology.
To succeed in this role, you should have the following skills and experience
Minimum of an AA degree or equivalent experience
Ability to work independently with little supervision
Ability to show initiative
Excellent verbal and written communication skills
Professional personal presentation
Customer service orientation
Understanding of Information management – proficient with Microsoft Office including Outlook, Word, Excel and PowerPoint
organized, attention to detail
Why should you join Philips?
Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at http://www.philips.com/b-dam/corporate/corporateblog/2016/PhilipsChronicDisease_5.jpg . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video
Find out more info about Philips at www.philips.com/na/careers
Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.