Philips PH Office Coordinator & Assistant in Czech Republic
You will be supporting the Regional Personal Health Commercial Leader and Team to be effective and successful by providing direct administrative and operational help.
Provision of support to Sales/Marketing/Supply Chain team consisting of mainly following tasks
Preparation of reports, analysis, organization charts and business presentations upon request;
Preparation and monitoring of ongoing reports (upon MT approval);
Consolidation of regional business data when necessary;
Operational contact for regional levels - provide administrative support for our visitors to the Prague office;
Coordination of work (calendars, meetings, communication, etc.) between the functions;
Processing necessary data needed for commercial decisions according to specifications of the Management Team;
Provide the Management Team ad hoc administrative support as requested;
Informal translation support for non-native speakers in the management team;
Provide expat managers with administrative support vis-a-vis official bureaus.
General Administrative Tasks
Common administration (incoming/outgoing post, courier services, registration and control of invoices, filtering and connecting phone calls, arranging appointments, sales contracts’ evidence etc.);
Organize large meetings and events - ensure they run smoothly (meeting rooms booking, equipment and refreshment ordering);
Co-organization of special events with members of the team or Philips at large organization;
Creating of purchase orders;
Manage the flow of key documents for approval;
Coordination and communication in changes of office operations and/or office works and repairs;
Travel arrangements (hotel reservations, flight tickets, taxi services booking etc.);
Administrative support on expenses for the management team;
Keeping and archiving files;
Help manage local budgets/ costs;
Ensure necessary office supplies are available;
Ensure well-functioning office place within limits of company policy/requirements.
We are looking for
Relevant experience in the similar position (team support, events organizing), preferably within a corporate environment
Secondary school education
Genuine interest in innovation and healthy lifestyle
Outstanding communication skills
Flexibility and openness towards changes
Great level of energy and a positive attitude
MS Office knowledge (MS Excel, PowerPoint, Outlook)
Fluency in English and native Czech
First of all, the opportunity to join a brand with 125 years of success so far since 1891, where you can build a career helping us improve 3 billion lives by 2025.
We welcome you to a challenging, innovative environment with great opportunities for you to explore.
Our benefits are very competitive and designed around the market preferences:
Depending on experience, a market conform salary;
A variable bonus based on personal performance and Philips results;
Extensive set of tools to drive your career, such as a personal development, training and coaching (ex. Philips University);
Attractive benefits package;
Healthy work-life balance.