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Job Information

Philips Executive Assistant in Bothell, Washington

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In this role, you have the opportunity to

Support for the Executive Category Leader for Point of Care (POC) and Customer Services

You are responsible for

  • Working in close collaboration with the business leader of POC and Customer Services to assure smooth running of the team’s schedules while keeping in mind the balance of Management team and individual team member business priorities

  • Coordination of detailed agendas for in person and globally dispersed teams, including, but not limited to the following:

  • Assuring the agenda is proactively planned, shared and managed

  • Proactively and in real time, directly assuring all technical elements of the meetings are managed (IT, A/V, phone, etc)

  • Capturing detailed meeting minutes, actions and owners with both accuracy and context

  • Setting up and maintaining digital tools to facilitate connectivity across the global team, which may include any/all of the following or others:

  • Social media

  • Intranet community

  • Intranet pages

  • SharePoint (both setting up the structure, managing access rights and maintaining currency)

  • Communication with Senior Leaders and Customers, either in person or via writing

  • Performing, entirely independently, the full range of secretarial tasks for the Executive and team, involving a very high level of responsibility, confidentiality and eye for detail

  • Arranging complex travel itineraries, connecting to social tools and/or compiling travel-related documents (including international visas)

  • Screening incoming calls, e-mails and correspondence and responding in a timely and professional manner

  • Liaising with various departments and levels in company

  • Be responsible for the general administration, expense reports and calendar management of the team

  • Possessing an overall knowledge of the main departmental projects and daily priorities in order to ensure smooth information and work flow internally and externally

  • Perform meeting scheduling, conference room reservation, and travel planning as requested by department members or those you support.

  • Use Microsoft Office Suite and/or Philips specific applications to perform various tasks as requested by managers and individual contributors in the department or by those you support - examples include training systems, time management, expense reporting.

  • Update and maintain organizational charts and Clarity entries as required.

  • Manage P-Card purchases.

  • Support other administrators in their absence or as back-up when other tasks require their attention.

  • Take on roles to assist others both within and outside our department in specific tasks/applications where you have developed additional skills or expertise.

To succeed in this role, you should have the following skills and experience

  • High School Diploma required. Degree in business or medical related focus is preferred.

  • 2+ years executive supporting, developing, and maintaining professional relationships with executive level leaders

  • Experience working in a professional environment, healthcare a plus, dealing with high level, influential external and internal stakeholders

  • Proactive, motivated self-starter/time management/deadline focused

  • Seeks out and completes tasks independently, doesn’t wait to be told when things must be done

  • Possesses strong interpersonal, organizational and production skills

  • Excellent attention to detail

  • Strong written and verbal communication

  • Experience working in a global, team-oriented, collaborative environment

  • Ability to use sound judgment in following and applying appropriate regulations, policies and procedures.

  • Ability to recognize and exercise good judgment with the maintenance of confidential, critical and sensitive information, records and reports.

  • Basic to intermediate skillset in Excel, Adobe, Word, PowerPoint

Company relocation benefits will not be provided for this position. Candidates need to live within commuting distance to this office.

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at http://www.philips.com/b-dam/corporate/corporateblog/2016/PhilipsChronicDisease_5.jpg . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at http://www.philips.com/a-w/careers/healthtech/working-at-philips/working-at-philips.html on our career website, where you can read stories from our employee blog at http://www.usa.philips.com/a-w/our-people/life-at-philips.html . Once there, you can also learn about our recruitment process at http://www.philips.com/a-w/careers/healthtech.html , or find answers to some of the frequently asked questions at http://www.philips.com/a-w/careers/healthtech/faq.html .

It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without to age, color, citizenship, disability or perceived disability, ethnicity, gender, gender identity or expression, genetic information, marital or domestic partner status, military or veteran status, national origin, pregnancy/childbirth, race, religion, sexual orientation, or any other category protected by federal, state and/or local laws. Philips is an equal employment opportunity and affirmative action employer Disability/Veteran.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

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