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Job Information

Philips Service Parts Administrator in Ciudad de Panama, Panama


In this role, you will have the responsibility to

Provide support for the most important tasks of the Customer Services Direct Export (CS DX) organization to support, ensure, monitor, and drive delivery of Customer Services activities performed by our contracted distributors and direct Philips organization in accordance with the Quality Standards set by Philips HealthTech. The required Service level is related to accurate parts and price identification and shipment within a few hours’ timeframes, including all required shipment documents and invoices. Also, find alternative ways and link all parties together in order to resolve customer concerns. You will act as the first contact for customers and other partners being able to handle requests or questions independently and/or to judge the priority and hand over to the appropriate person.

You are responsible for:

  • Executing the parts order process - ensure shipment of parts orders according to priority

  • Ensuring that all entitlement checks are performed in the correct way

  • Reviewing the day shipment of all parts P1 priority orders received before the cut-off time and meet customer required delivery date of all other priorities

  • Pro-actively track issues related to parts orders and/or backorders with the parts supplier(s) and supports Logistics Manager with critical issues

  • Being the single entry point in all communication with distributors and Philips HealthTech country organizations and customers.

  • Acting with immediate action to solve issues such as dead on arrivals, missing parts, wrong shipments, etc.

  • Acting as operational owner and drives execution of the full-service delivery process, including the required actions from the many additional partners in the process

  • Managing the parts returns to inventory and performance for distributors, and take actions in the cases the tools are not returned. Inclusive of Logistics returns processes.

  • Reporting DEFOA, analyzing and share findings with markets

You are a part of

The Direct Export organization covers the following markets: Africa, MET, CEE, LATAM, IIG, Nordics RCA, Africa, and MET. Given the huge geographical territory and characteristics, our markets are divided into multiple districts. Customers are served either by a direct local PH organization (10 countries) or through distributors (approx 250). However, this role will service the LATAM market. As part of daily operations, you will be in contact with different partners of the business, such as internal and external suppliers, customers (i.e. distributors, customers) finance, and district managers. The environment is very dynamic and international.

To succeed in this role, you should have the following skills and experience.

  • Bachelor’s degree in Supply Chain or Business Administration,

    • 3 years of Parts Administration equivalent experience
  • +2 years of experience in international export

  • SAP knowledge

  • Excellent English written and oral communication skills

  • Strong Customer Service Skills and Cultural awareness

  • The ability works independently and optimally with cross-functional and virtual teams.

  • Ability to handle conflicting priorities, deal with pressure, and constant change.

In return, we offer you

A dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully exploit your talents. This job comes with a competitive salary, excellent benefits, and up-to-date training.

Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video .

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog . Once there,you can also learn about our recruitment process , or find answers to some of the frequently asked questions .