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Philips HR & Payroll Administrator in Guildford, United Kingdom

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Philips is focused on improving people’s lives through meaningful innovation. Our aim is to improve the lives of 3 billion people a year by 2025. We are undergoing an exciting transformation globally from a consumer and healthcare business into a leader in the Health & Technology space. As part of this transformation, we now have an exciting new opportunity for a HR & Payroll Administrator. The role is for 25-30 hours a week and can be spread over the week, the exact working days can be discussed.

In this role, you will have the opportunity to provide transactional and administrative services related to in scope processes. This role will provide support to our HR shared service centre in Poland. You will play a pivotal role in helping to ensure we provide effective customer support and that our shared service centre achieves business goals.

As the HR & Payroll Administrator, your responsibilities include but are not limited to:

  • Receive and handle escalations from Poland when guidance or clarification of policies is required by local HR expert.

  • Company focal point for DBS checks.

  • Respond to more complex employee and HR manager enquiries that require local knowledge.

  • Escalate transactions based on policies and guidelines.

  • Monitor and identify points of departure from normal ways of working and execute necessary corrections.

  • Focal point for HR related Purchase Orders and related invoice reviews and approvals.

  • UK focal point for HR Portal online tool, creating, reviewing and/or updating articles as required.

  • Focal point for UK employment contractual and benefit templates.

  • Participates in LEAN process improvement activities.

  • Support PPS Lead in Payroll queries.

  • Knowledge of family leave processes (ie maternity, paternity, shared parental etc) in order to support remote team.

  • UK Company Fleet Administrator – maintain all Fleet policy documents

  • UK focal point for historical pension queries.

  • General HR administration such as posting P45s and other documents to home addresses.

  • Provide HR services for Ireland team (approx. 35 people)

  • Support adhoc local projects.

You are part of the Philips People Services Team and you will closely work with the local HR and other HR COE (Centre of Expertise) team on daily basis.

To succeed in this role, you should have the following skills and experience

  • Self starter and happy to work independently on own initiative

  • Strong customer service orientation.

  • 2 years of experience in HR information systems.

  • Advanced capabilities using MS Word and Outlook essential.

  • Intermediate capabilities using MS Excel, including v-look ups

  • Process oriented, analytical background with high attention to details.

  • Excellent verbal and written communication and interpersonal skills.

  • Ability to multi-task and complete objectives within strict time constraints.

  • Integrity and trustworthiness specific to confidentiality and privacy of employee information.

  • Proactive in resolving issues with employees, businesses and other departments.

  • Aptitude for quickly learning various HRIS and Payroll systems. Experience with Workday and SAP preferred

In return, we offer you

  • An annual basic salary between £25,000 – 29,000 (full-time equivalence) depends on experience.

  • Access to private healthcare insurance and other flexible benefits

  • 25 days holiday allowance from the beginning, plus bank holidays (pro-rated accordingly if working part-time)

  • Learning and Development opportunities through our Philips University

  • Family-friendly policies which offer enhanced maternity, paternity and shared parental schemes

  • The Philips Employee Shop which allows employees to buy Philips products at discounted prices

  • Regular activities that promote health and well-being

  • Social Events - a dedicated Sports & Social committee promoting a host of social events throughout the year

  • An Employee Assistance Program is available for all Philips employees and their families. As well as being a confidential support line, it also offers practical financial, legal and life management advice 24 /7 and is completely confidential

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum. Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Careers page on our website. Once there, you can also learn about our recruitment process, or find answers to some of the frequently asked questions.

Please apply on-line – Good Luck!

Equal opportunities

Philips are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Should you require any reasonable adjustments to enable your participation in the interview process, please advise us of this upon application.

Recruitment agencies : we are fortunate enough to receive lots of fantastic applications for our brand, however when we use agencies we have a PSL in place so please do not contact hiring managers or the recruitment team directly. Unfortunately we are not able to respond to you and cannot accept speculative CV’s by way of introduction.

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