Philips Payroll Specialist (Disabilities) in Nashville, Tennessee

Monitors claim status updates for employees on short-term disability/FMLA and analyzes the impact of these changes on employee's pay.

Works closely with Benefits and the third party disability administrator to resolve issues related to employee's disability pay.

Processes terminations for employees transitioning from short-term to long-term disability.

Ensure adherence to the short-term disability and FMLA policies and explain policy details to employees.

Monitor Deloitte payroll uploads for the expatriate payroll.

Process expatriate allowance adjustments and reimbursements.

Process expatriate salary changes in the HRIS.

Audit pre- and post-payroll expatriate results and resolve all inconsistencies.

Set up FICA exemptions.

Track and monitor all tax refund requests.

When applicable, process off-cycle checks as requested by representatives of the business units.

Analyze the stock option file provided by Finance for accuracy and completeness. Validate employee FICA, state and local withholding taxes and collaborate with Finance on all adjustments where necessary.

Execute the upload of the stock option data file to payroll.

Complies with all Internal Control Standard (ICS) requirements in terms of supporting documentation and accuracy.

Function as Subject Matter Expert with regard to all aspects of the disability and expatriate policies.

Provide Call Management System (CMS) support to handle employee inquiries regarding disability and expatriate payments.

Support HR, Benefits, Compensation, Onboarding, Payroll Tax and International Mobility colleagues with all phone, mail and email requests.

Assist with additional Administration and Payroll related functions and perform other duties as assigned.

Represent Administration and Payroll on a variety of cross disciplinary teams.

Assist analysts in performing root-cause analysis, identifying systemic issues, implementing resolutions.

Seek opportunities to eliminate non-value added activities and improve efficiency within system and departmental processes.

Liaise with vendor and Philips IT to resolve interface issues.

Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

This role, you have the opportunity to

Be the first to help start up our brand new location in Nashville.

You are responsible for

  • Monitors claim status updates for employees on short-term disability/FMLA and analyzes the impact of these changes on employee's pay.

  • Works closely with Benefits and the third party disability administrator to resolve issues related to employee's disability pay.

  • Processes terminations for employees transitioning from short-term to long-term disability.

  • Ensure adherence to the short-term disability and FMLA policies and explain policy details to employees.

  • Monitor Deloitte payroll uploads for the expatriate payroll.

  • ​Process expatriate allowance adjustments and reimbursements.

  • Process expatriate salary and position changes in the HRIS.

  • Audit pre- and post-payroll expatriate results and resolve all inconsistencies.

  • Set up FICA exemptions for expatriate employees.

  • Track and monitor all tax refund requests.

  • When applicable, process off-cycle checks as requested by representatives of the business units.

  • Analyze the stock option file provided by Finance for accuracy and completeness. Validate employee FICA, state and local withholding taxes and collaborate with Finance on all adjustments where necessary.

  • Execute the upload of the stock option data file to payroll.

  • Complies with all Internal Control Standard (ICS) requirements in terms of supporting documentation and accuracy.

  • Function as Subject Matter Expert with regard to all aspects of the disability and expatriate policies.

You are a part of

Governor Bill Haslam recently announced that Philips will be bringing about 800 new jobs to Tennessee at https://www.usnews.com/news/best-states/tennessee/articles/2017-08-24/philips-to-build-health-technology-center-in-tennessee . Philips is a global leader in health technology that makes life better for people, like you, through meaningful innovation. This position will be a part of our Global Business Services group responsible for leading operational execution, reducing complexity and increasing efficiencies as the in-house team that continuously improves performance to better support our customers. We are looking to build a new team in Nashville of passionate, inspirational, collaborative and diverse professionals that is powering excellence around the world for Philips to achieve our our mission to improve the lives of 3B people a year by 2025. That’s where you come in. In fact, we’d like to meet you, so we are hosting a career fair on November 7th in Nashville. Learn more about how to register and attend .

To succeed in this role, you should have the following skills and experience

  • Bachelors degree or equivalent work experience.

  • Minimum 5 years experience working in a payroll environment.

  • Experience with Kronos, ADP eTime, ADP GlobalView, SAP HRIS or Workday a plus.

  • Intermediate to advanced knowledge of office applications (MS Excel; MS Word; MS PowerPoint; MS Outlook)

  • Ability to research, understand and apply intermediate to complex federal, state and local regulations relating to payroll, labor and employment tax laws.

  • Ability to adapt to frequent changes that can occur with vendor relationships, system updates, policies, etc.

  • Proactive in resolving issues with employees, businesses and other departments.

  • Ability and willingness to work flexible work hours to ensure payroll deadlines are met.

  • Integrity and trustworthiness specific to confidentiality and privacy of employee information.

  • Experience working in a team-oriented environment.

In return, we offer you

• A career with a world-class brand committed to improving people’s lives through innovation

• Global multi-functional opportunities to advance your career

• Certification and training towards best in class skill development and specialization

• Strong leadership and mentorship from a group of seasoned professionals

• The chance to be a part of a new group that is powering excellence at Philips

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at http://www.philips.com/b-dam/corporate/corporateblog/2016/PhilipsChronicDisease_5.jpg . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video .

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at http://www.philips.com/a-w/careers/healthtech/working-at-philips/working-at-philips.html on our career website, where you can read stories from our employee blog at http://www.usa.philips.com/a-w/our-people/life-at-philips.html . Once there, you can also learn about our recruitment process at http://www.philips.com/a-w/careers/healthtech.html , or find answers to some of the frequently asked questions at http://www.philips.com/a-w/careers/healthtech/faq.html .

Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

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