You are responsible for:
Collate all necessary information for quotation generation (quotation request form) from stakeholders. Conduct PROTECT check.
Lead Go/No Go meeting.
Coordinate with cross-functional team to complete quotation/tender documents through internal tender response review. Example, equipment offer price from Business Manager, Building Works and 3pp from Procurement and Project Manager.
Obtain price and SOFON approvals.
Validate ordering lead-time, MCOS, LCOS, Payment term and milestone elements in Quotation/Tender.
Compile, print, and prepare copies of necessary support documents (i.e. brochure, specs, certs, letters, etc) for proposal submission.
Prepare soft copy of tender documents – DVD or USB flash drive.
Courier / hand deliver quotations to clients when necessary.
Execute contract legalization activities.
Submit contract information into LHDN portal. Prepare contract documents and trigger cheque payment. Bring physical contract to LHDN for stamping.
Order Booking Pack Upload
Review content of customer PO or LOA.
Check ordering lead-time and fulfill finance order booking criteria.
Prepare and upload order packs (ODS) in DMS.
Close Opportunity in Sales Force.
Initial Sales Handover Kickoff with Account Manager and Project Manager
Receive, compile, scan and submit documents from vendor to AP team for payment claims (Invoice, PO and DO).
Liaise with internal and external stakeholders (i.e Project manager / Logistic Specialist / CFC / Infosys / Vendors) to ensure on time payment to vendors.
Customer account creation in SAP/iCON/DMS etc.
Assist new account (individual and company) creation in DMS, SAP etc.
Compliance to ISO13485 and Philips Quality Management Systems (OneQMS and Internal Control)
Execute activity of e-procurement registration
Check client’s e-procurement portal for new POs
Any other tasks assigned by management.
To succeed in this role, you should have the following skills and experience
Bachelor’s Degree in Business Management/Supply Chain Management ideally
Possess 1 - 3 years of Sales Operations/ Administration experience
Familiar with ERP and planning systems
Familiar with MS Excel
Ability to work in a fast-paced environment
In return, we offer you
A path towards your most rewarding career. Philips is growing its marketing capability enterprise wide. Succeeding in this market-based role in a complex environment will open many doors for your long term career, in other areas in Philips or otherwise. We also believe that we are at our best as a company when you are at yours as a person. Thus, we offer competitive health benefits, a flexible work schedule and access to local well-being focused activities.
Why should you join Philips?
Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.
To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog . Once there, you can also learn about our recruitment process , or find answers to some of the frequently asked questions .