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Job Information

Philips Sales Operations Administrator in Petaling Jaya, Malaysia


You are responsible for:


  • Collate all necessary information for quotation generation (quotation request form) from stakeholders. Conduct PROTECT check.

  • Lead Go/No Go meeting.

  • Coordinate with cross-functional team to complete quotation/tender documents through internal tender response review. Example, equipment offer price from Business Manager, Building Works and 3pp from Procurement and Project Manager.

  • Obtain price and SOFON approvals.

  • Validate ordering lead-time, MCOS, LCOS, Payment term and milestone elements in Quotation/Tender.

  • Compile, print, and prepare copies of necessary support documents (i.e. brochure, specs, certs, letters, etc) for proposal submission.

  • Prepare soft copy of tender documents – DVD or USB flash drive.

  • Courier / hand deliver quotations to clients when necessary.

Commercial Contract

  • Execute contract legalization activities.

  • Submit contract information into LHDN portal. Prepare contract documents and trigger cheque payment. Bring physical contract to LHDN for stamping.

Order Booking Pack Upload

  • Review content of customer PO or LOA.

  • Check ordering lead-time and fulfill finance order booking criteria.

  • Prepare and upload order packs (ODS) in DMS.

  • Close Opportunity in Sales Force.

  • Initial Sales Handover Kickoff with Account Manager and Project Manager

Account Payable

  • Receive, compile, scan and submit documents from vendor to AP team for payment claims (Invoice, PO and DO).

  • Liaise with internal and external stakeholders (i.e Project manager / Logistic Specialist / CFC / Infosys / Vendors) to ensure on time payment to vendors.

Account Creation

  • Customer account creation in SAP/iCON/DMS etc.

  • Assist new account (individual and company) creation in DMS, SAP etc.


  • Compliance to ISO13485 and Philips Quality Management Systems (OneQMS and Internal Control)

  • Execute activity of e-procurement registration

  • Check client’s e-procurement portal for new POs

  • Any other tasks assigned by management.

To succeed in this role, you should have the following skills and experience

  • Bachelor’s Degree in Business Management/Supply Chain Management ideally

  • Possess 1 - 3 years of Sales Operations/ Administration experience

  • Familiar with ERP and planning systems

  • Familiar with MS Excel

  • Ability to work in a fast-paced environment

In return, we offer you

A path towards your most rewarding career. Philips is growing its marketing capability enterprise wide. Succeeding in this market-based role in a complex environment will open many doors for your long term career, in other areas in Philips or otherwise. We also believe that we are at our best as a company when you are at yours as a person. Thus, we offer competitive health benefits, a flexible work schedule and access to local well-being focused activities.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog . Once there, you can also learn about our recruitment process , or find answers to some of the frequently asked questions .