Philips Fellows Relations Coordinator in San Diego, California

The Fellows Relations Coordinator will contribute to the IGTD mission by actively managing the logistics and feedback mechanisms of fellows programming. This position will report to the Fellows Relations Segment Lead, and actively work with Clinical Sales Trainers and Medical Education Specialists for the Coronary/ Peripheral Segment.

In this role, you have the opportunity to

actively managing the logistics and success of our Fellows programs.

You are responsible for

  • Executing pre-program and post-program education program tasks to include building program registration websites, creating hotel RFPs and negotiations, process customer travel requests, BEO coordination with hotels, coordinating AV requirements, contract submissions through compliance, print program material, and compiling of course evaluations and final program reviews.

  • Managing and executing post-program compliance requirements to include indirect spend reports, payment processing, reimbursements, and reporting requirements.

  • Evaluating the effectiveness of programs by soliciting internal feedback, summarizing results, and formulating recommendations to determine successes and areas of improvement, which are used to improve subsequent program effectiveness.

  • Collaborating with internal team members to ensure learning objectives are successfully met to include program proposals, budget management, and project management.

  • Coordinating with third party vendors to incorporate ideas, goals, and budget and to ensure vendor has clear concept of what is required for the final product/ event.

  • Developing and maintaining fellows databases and ensures information is complete, up to date, and accurate.

  • Identifying opportunities to improve the efficiency and effectiveness of the systems and processes to enhance performance.

  • Management of attendee and faculty program registration including welcome letters, travel reminders, and final details of the sponsored fellows program.

  • Managing on-site meeting logistics management.

  • Reconciling final program budget and cost sheet for Fellows events.

  • Collaborate with other coordinators and legal team to ensure all fellows programs are in line with compliance guidelines.

You are a part of

Our dynamic training team that is committed to providing excellence in how we deliver, execute and guide the next generation of clinical experts.

To succeed in this role, you should have the following skills and experience

  • Bachelor’s degree and 3+ years related experience, preferably in the medical device industry and/or combination of education and experience

  • Strong project management and organization skills; detail oriented; methodical; previous project management experience preferred

  • Excellent written and verbal communication skills

  • Candidate must have appetite for innovation and continuous learning

  • Must have proven skills with using Microsoft Office including; PowerPoint, Word, Excel, Sharepoint, and Outlook

  • Must have the ability to multi-task and prioritize appropriately while working in a fast-paced environment

  • Experience with database development and maintenance preferred

  • Ability to organize, multi task, and manage multiple work streams simultaneously

  • Experience working with outside vendors and services

  • Ability to develop, track, and deliver metrics to management team

  • Ability to work in a team environment and work effectively in a matrixed organization

  • Documented leadership and ability to work with little supervision

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at on our career website, where you can read stories from our employee blog at . Once there, you can also learn about our recruitment process at , or find answers to some of the frequently asked questions at .

Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.